A short, private message that says “I noticed, I care, no need to explain” can mean a lot. Offer practical help, respect their privacy, and let them lead.
How to write it
- Don’t ask for details — let them share if they want to.
- Offer practical help at work.
- Make it clear there’s no need to reply.
Gentle check-ins
I know things are tough right now. No need to explain — just know I’m here.
Thinking of you. If you want to talk, or not talk, I’m around.
I’ve noticed you’ve had a lot on. Please be kind to yourself.
No need to reply. Just wanted you to know someone’s in your corner.
Sending you strength. You don’t have to carry it all alone.
Offering practical help
Can I take the client report off your plate this week?
Happy to cover your meetings on Thursday if that helps.
Want to grab a walk at lunch? No need to talk about anything.
If you need flexibility, just say — we’ll make it work.
From a manager
Your wellbeing comes first. Let’s talk about what would help, whenever you’re ready.
Please take the time you need. Your job is safe and your work is covered.
I’m here to support you, not to ask questions.
Our employee assistance programme is confidential if you’d find it useful.
Short messages
Thinking of you.
Here if you need anything.
You’re not alone.
Sending you strength.
What to avoid
- Asking for details or gossiping with others.
- “Everything happens for a reason.”
Organising the whole card? Our appreciation card guide covers timing and who to invite.