A card from the whole team is often the most comfortable way to do it. It shows collective support and spares individuals from worrying about tone.
How to write it
- Keep it brief and respectful.
- Offer to handle work so they can step away.
- A team card is often the best format.
Respectful condolences
Please accept my sincere condolences on your loss. Thinking of you and your family.
I was so sorry to hear of your loss. Wishing you peace and strength.
With deepest sympathy at this difficult time.
I’m very sorry for your loss. Please take all the time you need.
Thinking of you and your loved ones.
Offering to help
The team has everything handled here. Please focus on your family.
Please don’t worry about work. We’ll keep things running.
If there’s anything you’d like us to take on, just let us know.
We’re here to support you, as you’ve always supported us.
From the team
With heartfelt sympathy from all of your team.
We’re all thinking of you and sending our condolences.
Your team is here for you — please take care of yourself.
With love and sympathy from all of us.
Short messages
With deepest sympathy.
Thinking of you.
So sorry for your loss.
Holding you in our thoughts.
What to avoid
- Overly personal comments if you don’t have that relationship.
- Work questions in the same message.
Organising the whole card? Our sympathy card guide covers timing and who to invite.