Use their partner’s name if you know it. Offer concrete help — the team often can take real weight off, from covering projects to organising meals.
How to write it
- Use their partner’s name if you know it.
- Offer concrete help rather than “let me know if you need anything.”
- Reassure them about work and time off.
Gentle condolences
I’m so very sorry for the loss of your husband. Thinking of you and your family.
There are no words for a loss like this. I’m holding you in my heart.
I’m so sorry about Alex. Please know you’re surrounded by people who care about you.
Sending you love and strength in the days and weeks ahead.
I’m deeply sorry. Please be gentle with yourself.
Offering practical help
The team has organised meals for the next two weeks. You don’t need to do anything.
Your work is fully covered. Take every day you need.
I’d like to help with anything practical — school runs, errands, anything. I’ll check in next week.
No need to reply. We’re here and we’ll stay here.
Remembering their partner
I’ll always remember Sam’s laugh at the summer party. I’m so sorry.
You two were such a team. My heart goes out to you.
I only met her a few times, but I could see how much you loved each other.
His kindness was obvious to everyone who met him. I’m so sorry.
From the team
With our deepest sympathy and support, from all of us.
We’re holding you close. Whatever you need, we’re here.
Our hearts are with you and your family.
Sending love, today and in the months ahead.
What to avoid
- Talking about “moving on” or the future.
- Comparisons to divorce or other losses.
Organising the whole card? Our sympathy card guide covers timing and who to invite. For more ideas, read Sympathy Messages for a Coworker: What to Say.