Encourage everyone to keep their notes short. A grieving person can read twenty kind sentences far more easily than twenty paragraphs.
How to write it
- Write the card headline in the first person plural.
- Ask individuals to keep notes to one or two lines.
- Share the card privately and quietly.
Card headlines
With deepest sympathy from all of us. We’re here for you.
Thinking of you and your family, from your team.
The whole team sends our love and condolences.
We’re so sorry for your loss. Please take the time you need.
Holding you in our hearts, from all of us at the office.
Individual notes
I’m so sorry. Thinking of you.
Sending you strength and love.
Please don’t worry about anything here.
So sorry for your loss — here if you need anything.
With love and sympathy.
Thinking of you every day.
Offering team support
The team has your projects covered — focus on what matters.
We’ve organised a few meals; you’ll get details from Priya.
No need to reply to any of us. We’re simply here.
Whenever you’re ready to come back, we’ll be ready for you.
Gentle closings
With love, your team.
Always here for you.
With heartfelt sympathy.
Thinking of you, always.
What to avoid
- Long personal stories in a shared card.
- Religious language unless you know it’s welcome.
Organising the whole card? Our sympathy card guide covers timing and who to invite. For more ideas, read Sympathy Messages for a Coworker: What to Say.