You don’t need to have known their dad. Acknowledge the loss, express care, and make it clear they don’t need to worry about work. If you did know something about him — a story they told, a hobby they mentioned — a gentle reference can mean a lot.
How to write it
- Keep it short: acknowledge, express care, offer support.
- If they shared memories of their dad, a gentle reference is welcome.
- Tell them work is covered and there’s no need to reply.
Simple condolences
I’m so sorry for the loss of your father. I’m thinking of you and your family.
Please accept my deepest sympathy for the loss of your dad.
I was so sorry to hear about your father. Sending you strength and love.
Thinking of you during this incredibly hard time.
There are no words. Just know we care about you.
When you knew something about him
I remember how proudly you talked about your dad’s woodworking. I’m so sorry he’s gone.
Your stories about fishing trips with your father always made me smile. Holding you in my thoughts.
He sounded like a wonderful man, and it’s clear where your kindness comes from.
I’m so sorry. The way you spoke about him showed how much he meant to you.
Offering practical support
Please don’t think about work. We have everything covered for as long as you need.
Take all the time you need. We’re here whenever you’re ready, and not before.
If there’s anything at all we can take off your plate, just say the word.
No need to reply to this. We’re thinking of you.
From the team
With heartfelt sympathy from all of us. We’re here for you.
The whole team is thinking of you and your family.
Sending our love and deepest condolences.
We’re so sorry for your loss. You’re in all our thoughts.
What to avoid
- “He’s in a better place” or other religious phrases unless you know they share that belief.
- “I know how you feel” — even if you’ve lost a parent, every grief is different.
- Asking about the cause of death.
Organising the whole card? Our sympathy card guide covers timing and who to invite. For more ideas, read Sympathy Messages for a Coworker: What to Say.